‘5 things I learnt while helping organize the production’ by School Captain Tejas Rao

As we approach the 27th of September, I’m certain that each production unit feels that their role is the most integral. I’m quite confident, that if you walk toward a member of the cast, and ask them, “Can the show proceed without you?” you’ll hear a resounding “No”. You can expect a similar response from members of the musicians, the dancers, the artists, the crew, the costume designers, media, etc.

Guess what? It’s true. The show cannot go on without proper co-ordination and communication between each of the groups, and that’s where the Organizing Committee steps in. Our main objective is to ensure that everything is running smoothly, and to be a means of inter-unit communication. Effectively, this allows the show to go on, because every person involved is aware of what’s happening around them.

I’ve also helped with the marketing of the play, and here are 5 things that performing these various tasks have taught me:

1. Be Organized: If you’re on the Organizing team, it is integral to be aware of your surroundings. You need to know schedules, run a tab of lists, understand what is occurring where, and so on and so forth. Ideally, there’s no method to this madness, but the best place to start, is a notebook and a pen. Initially, I thought I could get away with attempting to remember my tasks, but as days passed by, I started forgetting critical information that I was supposed to relay to my team. Writing down a task list, and crossing off items as you go along helps you tremendously, and I’m sure this applies across all fields, including exam preparation.
2. Be Patient and Manage Time Wisely: Time waits for nobody. While marketing and contacting people for sponsorships, we end up waiting for responses, and tend to become infuriated when they don’t arrive on time. The key thing to remember is that every sponsorship counts and these will go toward the betterment of someone else’s life. Don’t just sit there waiting for a reply. Accomplish other tasks, and return to make a follow up call. This shows the people concerned that you are committed to your cause, but you are also willing to give them time to think about what you’ve told them.
3. Communicate: This is split into two parts, what I like to call, the “ask”, and the “tell”.

Rule #1 of being on the OC: Don’t hesitate to ask somebody if you are unsure about something. There are people willing and able to help you. At any point of time, if you feel uncomfortable about the decisions you are making, or if you need help making a certain decision, ask for help. This allows you to get a fresh perspective on things and keep a clear head, while you’re at it.

Rule #2: Update people on your team about information you have received. This is especially true for a production like ours. Sharing information is caring for your team. It’s necessary that everyone is on the same page at all times, because miscommunication can result in multiple unit failure, where everyone is doing different things. That never works out well, especially in a large collaborative effort such as ours.
4. Prioritize and Delegate: Time is precious, and in order to manage time effectively, you need to prioritize. There are tasks of utmost importance, and it’s not okay to think “I’ll get back to this later”. Think about what you want to handle personally, create groups, and divide labor. This allows things to move faster, and will ensure that all tasks are accomplished, well within time. Delegating work also ensures that people work closely in a team. Each day, as members of the Organizing Committee, we pride ourselves on the fact that most of our targets are met. Information also moves smoothly, as we meet once after each task is complete, or carry out tasks when we’re all together.
5. Motivate yourself: One sponsor backing out or one client rejecting your offer, will hurt, but don’t let this stop you. Learn from previous attempts. Ask yourself, “Why did they say no?” and “How can I do better next time?” Push yourself to perform better with each call, and with each attempt, you will do better. Before you know it, you’ve learnt how to handle various situations, whether they’re face to face, on the phone, or via e-mail.
I honestly can’t wait to see the fruits of our labor. It’s our production because the whole of middle and senior school is involved in some way. What’s great about this process is that you make bonds with people that you work with closely, and people learn more about you, and your hidden talents. I’m also certain that with all the effort each member (students, faculty, management, and Tarantismo) has put into the play, it will definitely be a success.